Executive Assistant

We are looking for an organized Executive Assistant to support a nonprofit organization in Madison, Wisconsin through a Contract engagement. This position will play a key role in keeping executive schedules aligned, preparing clear materials for leadership and board meetings, and coordinating travel logistics in a fully remote work environment. The ideal candidate is detail-oriented, dependable, and comfortable managing shifting priorities while providing high-level administrative support.

Responsibilities:
• Manage complex executive calendars, prioritize scheduling needs, and ensure leaders are prepared for upcoming commitments.
• Create, format, and organize presentation materials and board meeting documents with a high degree of accuracy and care.
• Arrange domestic and/or business travel, including itineraries, reservations, and related logistics.
• Coordinate executive meetings by handling invitations, agendas, timing, and follow-up communication.
• Provide remote administrative support while maintaining strong organization, responsiveness, and attention to deadlines.
• Anticipate scheduling conflicts or logistical issues and resolve them proactively to keep activities running smoothly.

Qualifications:

• Demonstrated experience supporting senior leaders in an executive assistant or similar administrative role.
• Strong background in calendar coordination across multiple priorities and stakeholders.
• Proven ability to manage travel planning and prepare detailed itineraries.
• Experience assembling well-prepared meeting materials, including board or leadership presentations.
• Comfortable working independently in a remote setting while staying highly responsive and organized.
• Excellent written and verbal communication skills with strong attention to detail.

Compensation

$22.96-$26.59 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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