Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations and help keep administrative workflows running smoothly in Philadelphia, Pennsylvania. This long-term contract position is ideal for someone who is organized, responsive, and comfortable managing multiple priorities in a fast-paced setting. The person in this role will provide front-office support, maintain accurate records, coordinate scheduling, and assist with a range of clerical and departmental tasks.

Responsibilities:

• Review incoming materials from external sources and route information appropriately for follow-up.

• Manage and prioritize assigned administrative work to ensure tasks are completed accurately and on schedule.

• Enter and maintain records while following established confidentiality and document-handling standards.

• Oversee calendars, schedule appointments, and help coordinate day-to-day meeting logistics.

• Arrange meetings, capture key discussion points, and distribute clear meeting notes to attendees.

• Prepare routine correspondence, reports, and forms, and handle copying, scanning, faxing, and document filing as needed.

• Build and update spreadsheets, logs, and tracking tools to support departmental organization and reporting.

• Welcome visitors, assess their needs, and direct them to the appropriate team or department.

• Monitor office supply levels and place orders to keep the department properly stocked.

Qualifications:

• High school diploma required.
• At least 2 years of administrative support experience required; 4 or more years in an Administrative Assistant or secretarial role preferred.
• Strong written and verbal communication skills.
• Demonstrated customer service experience and a detail-oriented approach to supporting staff and visitors.
• Ability to deliver accurate, high-quality work while managing deadlines in a busy environment.
• Proficiency with Microsoft Office applications and general data entry tasks.
• Strong organizational skills with the ability to prioritize responsibilities and manage time effectively.

Compensation

$20.00-$22.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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