Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front office operations for a contract position based in New Jersey. This role serves as the first point of contact for visitors and callers, helping create a welcoming experience while keeping administrative tasks organized and on schedule. The ideal candidate is service-oriented, detail-focused, and comfortable handling a busy reception environment with strong communication and computer skills.

Responsibilities:
• Welcome guests, employees, and vendors at the front desk and ensure each interaction is handled efficiently.
• Manage a multi-line telephone system, direct calls to the appropriate contacts, and take accurate messages when needed.
• Coordinate front office activities such as visitor check-in, meeting support, and general reception coverage throughout the day.
• Perform administrative tasks including data entry, document preparation, and maintenance of organized digital and paper filing systems.
• Use Microsoft Outlook to manage communications and scheduling, supporting smooth day-to-day office coordination.
• Prepare and update spreadsheets, correspondence, and other routine documents using Microsoft Excel and Microsoft Word.
• Provide concierge-style assistance by responding to routine questions and helping direct visitors to the proper resources.
• Maintain a tidy, organized reception area and support overall office operations with a strong customer service mindset.

Qualifications:

• Prior experience in a front desk, receptionist, administrative, or customer-facing support role.
• Ability to operate a multi-line phone system with accuracy and professionalism in a fast-paced setting.
• Strong interpersonal and customer service skills with the ability to communicate clearly in person, by phone, and through email.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Solid data entry skills and close attention to detail when handling records and routine documentation.
• Ability to organize files and manage multiple priorities while maintaining a welcoming front office presence.
• Reliable administrative support skills with a proactive and service-focused approach to daily responsibilities.

Compensation

$20.90-$22.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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