Administrative Assistant

We are looking for an Administrative Assistant to support data operations and general office coordination for a team in Los Angeles, California. This Long-term Contract position is ideal for someone who is highly organized, comfortable handling detailed information, and confident working across databases and recurring reporting processes. The role will contribute to data accuracy, internal communication, and administrative support while partnering with colleagues across departments.

Responsibilities:
• Maintain and update records across designated database systems, ensuring account details and coding information remain complete and accurate.
• Enter, validate, and organize information received from multiple sources while following established data standards and internal procedures.
• Prepare and distribute routine departmental reports, using both automated tools and manual reporting methods as needed.
• Partner with technical team members to support efficient methods for loading high volumes of information into organizational systems.
• Communicate with internal stakeholders to gather corrections, clarify requests, and translate business needs into appropriate data entries and coding updates.
• Provide guidance to staff on correct data entry practices and database usage to help improve consistency and accuracy.
• Review workflows to identify inefficiencies, recommend process improvements, and support the rollout of updated procedures or system features.
• Perform quality checks, maintain documentation related to coding and records management, and assist with additional administrative duties as assigned.

Qualifications:

• High school diploma required; additional college education is preferred.
• Previous experience with data entry, administrative support, or office coordination in a detail-focused environment.
• Working knowledge of database platforms such as Blackbaud or similar record-management systems is preferred.
• Strong Microsoft Excel skills with the ability to manage detailed information accurately.
• Excellent attention to detail and a consistent approach to maintaining data quality.
• Ability to manage repetitive tasks efficiently while adjusting priorities when business needs change.
• Strong interpersonal skills with the ability to work effectively with colleagues across multiple departments.

Compensation

$27.08-$31.35 Hourly

About Us

TalentMatch^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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