Administrative Assistant

We are looking for an Administrative Assistant to support a property management team within the condominium division in Wisconsin. This contract position is fully in-office and offers the opportunity to contribute to daily administrative operations in a collaborative, team-focused environment. The ideal candidate is comfortable balancing requests from multiple colleagues, communicating clearly with residents and vendors, and keeping documentation accurate and organized.

Responsibilities:
• Provide day-to-day administrative support to the condominium property management team, helping keep office operations organized and on schedule.
• Respond to incoming calls courteously, address difficult conversations with composure, and direct inquiries appropriately to maintain positive communication.
• Prepare letters, notices, and other written materials with a high level of accuracy.
• Coordinate outgoing mail and assist with resident, vendor, and contractor communications related to property and maintenance matters.
• Support insurance audit activities by gathering information, organizing documentation, and assisting the Property Manager as needed.
• Maintain detailed records, enter information accurately, and document conversations or updates thoroughly for team reference.
• Create, update, and manage spreadsheets and other administrative tracking tools to support projects and daily workflows.
• Use Microsoft Word and property management systems to complete assignments efficiently and help manage multiple priorities from team leadership and staff.

Qualifications:

• At least 3 years of administrative support experience in an office setting.
• Strong typing, written communication, and document preparation skills.
• Proficiency with Microsoft Word and spreadsheet-based work.
• Ability to manage competing assignments, stay organized, and adjust priorities as needed.
• Comfortable receiving direction from multiple team members while maintaining accuracy and professionalism.
• Experience in property management is preferred, particularly within condominium, HOA, or resident service environments.
• Familiarity with building maintenance terminology or general property maintenance processes is a plus.

Compensation

$22.00-$25.00 Hourly

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