Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Rochester, New York. This opportunity is ideal for someone who is comfortable managing administrative workflows, handling incoming calls, and maintaining organized documentation within a real estate and property environment. The role requires strong coordination skills, professionalism in communication, and the ability to keep records accurate and accessible while supporting leasing-related activities.

Responsibilities:
• Manage day-to-day administrative support tasks to keep office operations running efficiently.
• Respond to inbound telephone calls professionally, direct inquiries appropriately, and relay messages in a timely manner.
• Prepare, organize, and maintain physical and electronic files to ensure records are complete and easy to retrieve.
• Assist with documentation related to commercial leasing activities, including compiling and tracking lease paperwork.
• Review and process administrative records with a high level of accuracy, including data entry and document updates.
• Support the preparation, handling, and filing of legal and lease-related documents in accordance with office procedures.
• Coordinate general office tasks such as document management, correspondence, and follow-up on administrative requests.

Qualifications:

• Previous experience in an administrative support or office coordination role.
• Ability to handle inbound calls with professionalism and strong customer service skills.
• Proficiency in general administrative office duties, including document preparation and record maintenance.
• Experience working with files, forms, and detailed documentation in an organized manner.
• Familiarity with commercial leasing documentation, leases, or related legal paperwork.
• Strong data entry skills with close attention to detail and accuracy.
• Effective written and verbal communication skills and the ability to manage multiple priorities.

Compensation

$23.75-$30.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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