Senior Admin Coordinator

Key Responsibilities

• Provide high-level administrative and operational support to an executive office and senior leadership.
• Serve as a primary backup to the Executive Assistant and assist with maintaining continuity of executive office operations.
• Manage and coordinate complex calendars, meetings, appointments, events, and executive engagements.
• Review incoming scheduling requests, identify potential conflicts, and assist in prioritizing the executive's time.
• Coordinate domestic and/or business travel, including flights, hotels, transportation, meals, itineraries, and contingency arrangements.
• Prepare and organize executive briefing materials, meeting documentation, schedules, correspondence, and supporting materials.
• Independently coordinate meetings and events involving executives, board members, donors, community leaders, employees, and other key stakeholders.
• Serve as a professional liaison between the executive office and internal departments, external organizations, visitors, and other constituents.
• Receive, evaluate, direct, and appropriately respond to inquiries, requests, complaints, and sensitive matters.
• Exercise discretion and independent judgment when determining how inquiries and issues should be handled or escalated.
• Compose, edit, format, and proofread professional correspondence, letters, memoranda, reports, presentations, and other communications.
• Maintain organized electronic and physical records using digital file storage and document-management platforms.
• Maintain executive and organizational contact lists, calendars, files, and other administrative resources.
• Assist with the planning and execution of executive-level meetings, special events, VIP engagements, and organizational functions.
• Coordinate event communications, logistics, scheduling, materials, and pre- and post-event follow-up.
• Partner with internal departments to coordinate executive meetings and engagements with donors, community members, business leaders, and other external stakeholders.
• Assist with onboarding, training, and supporting administrative staff and temporary employees as needed.
• Help identify and resolve administrative and operational issues through research, analysis, recommendations, and follow-through.
• Manage special projects requiring significant organization, deadline tracking, communication, and coordination across multiple departments.
• Assist with office resource planning, facilities coordination, audiovisual requirements, and basic technology troubleshooting.
• Process organizational memberships, administrative requests, and related documentation.
• Maintain knowledge of organizational policies, procedures, and operating practices and apply them appropriately when handling administrative matters.
• Handle confidential, sensitive, and executive-level information with a high degree of professionalism, tact, diplomacy, and discretion.

Qualifications:

Qualifications

• Bachelor's degree in Business Administration, Communications, Management, or a related field preferred.
• 6+ years of progressively responsible administrative support or office experience, preferably supporting senior executives or working within a complex professional organization.
• Previous experience supporting a C-suite executive, President, CEO, senior executive, or executive office strongly preferred.
• Experience coordinating executive calendars, meetings, travel, and complex scheduling.
• Experience planning and executing VIP, executive, donor, board, or high-profile events preferred.
• Demonstrated ability to work independently and successfully execute assignments with minimal supervision.
• Strong organizational and project-management skills with the ability to manage multiple assignments and shifting priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong proofreading, editing, correspondence, and document-preparation skills.
• Excellent analytical, problem-solving, and decision-making abilities.
• Ability to interact professionally and confidently with executives, board members, employees, clients, community members, and external stakeholders.
• Intermediate to advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Comfortable learning and utilizing calendar, document-management, cloud-storage, and enterprise administrative systems.
• Demonstrated experience handling confidential and sensitive information.
• Strong customer-service orientation and polished professional presence.
• Exceptional attention to detail and commitment to producing accurate, high-quality work.

Compensation

About Us

TalentMatch^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.