Construction Contracts Administrator

We are looking for an experienced Construction Contracts Administrator to support project operations in Los Angeles, California. This position plays a central role in coordinating contract documentation, financial records, compliance materials, and communication among internal teams and external partners. The ideal candidate brings strong construction administration experience and can manage a high volume of project records with accuracy, organization, and attention to deadlines.

Responsibilities:
• Draft, organize, and manage prime agreements, subcontracts, purchase orders, and related contract documents for active construction projects.
• Maintain complete project files by tracking scopes, budgets, schedules, insurance records, and other supporting materials needed for contract compliance.
• Review incoming documentation for accuracy and completeness, and coordinate execution and distribution of finalized agreements and amendments.
• Issue and monitor purchase orders while ensuring vendors and subcontractors provide current W-9s, insurance certificates, licenses, and other required compliance documents.
• Administer change order activity by recording requests, monitoring approval status, updating logs, and aligning documentation with project and accounting records.
• Prepare monthly lender draw submissions by compiling payment applications, invoices, schedules of values, lien waiver materials, and required signatures.
• Track project financial activity, including committed costs, contract values, approved changes, cash flow updates, and expenditure documentation for reporting purposes.
• Monitor preliminary notices, lien releases, and filing deadlines, and help resolve documentation issues tied to liens, bonds, and payment processing.
• Coordinate closeout administration by preparing completion notices, final payment packages, retention documentation, warranties, and archived project records.
• Support bonding, insurance, and business licensing activities by gathering underwriting materials, maintaining status records, assisting with renewals, and securing required regulatory documentation.

Qualifications:

• 5+ years of experience in construction contract administration, contract management, or a related project support role.
• Demonstrated knowledge of subcontracts, purchase orders, change orders, lien releases, and construction compliance documentation.
• Experience supporting construction accounting processes, including payment applications, cash flow tracking, and financial reporting.
• Strong understanding of contractor and vendor documentation requirements such as licensing, insurance, W-9s, and bond-related materials.
• Ability to manage multiple projects and deadlines while maintaining highly accurate records and tracking logs.
• Familiarity with construction schedules, contract pricing, calls for bids, and subcontractor coordination.
• Effective communication skills with the ability to work across project management, accounting, contractors, lenders, insurers, and regulatory agencies.
• Proficiency in organizing complex documentation and producing clear administrative support for project closeout and regulatory compliance.

Compensation

$90,000.00-$100,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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