Property Administrator

We are looking for a Property Administrator to support the daily management of a residential community in Oakland, California. This is a Long-term Contract position focused on maintaining organized operations, supporting residents, and helping ensure the property runs efficiently, safely, and within established compliance standards. The ideal candidate brings strong administrative and financial coordination skills, sound judgment, and the ability to work effectively with staff, residents, vendors, and leadership.

Responsibilities:
• Oversee daily property operations to help maintain a safe, clean, and well-managed residential environment for residents and staff.
• Guide and support onsite team members through hiring coordination, onboarding, training, scheduling, and day-to-day performance oversight.
• Administer resident waitlists, leasing documentation, move-ins, and recertifications in alignment with applicable housing regulations and fair housing standards.
• Coordinate maintenance activity by assigning work, tracking completion timelines, and partnering with vendors and internal teams on repairs, improvements, and preventative service.
• Prepare the property for inspections and audits by organizing required records, reviewing compliance materials, and ensuring documentation is readily available.
• Monitor site finances by maintaining records, supporting budget planning, tracking expenses, and helping keep operations within approved financial targets.
• Supervise rent collection, deposit tracking, occupancy reporting, and follow-up on delinquent balances in collaboration with management.
• Support unit marketing and leasing efforts in accordance with approved plans and relevant federal, state, and local requirements.
• Conduct unit and property inspections, issue follow-up notices when needed, and coordinate related work orders or resident chargebacks.
• Build productive working relationships with residents, board members, regulatory contacts, vendors, and internal partners to support effective property administration.

Qualifications:

• High school diploma or equivalent required.
• At least 1 year of supervisory experience required.
• Prior experience in property management is preferred; a real estate license or Certified Property Manager designation is a plus.
• Working knowledge of affordable housing programs such as HUD, Section 8, or Tax Credit environments is preferred.
• Proficiency with Microsoft Office 365 and the ability to learn property management, accounting, and administrative systems quickly.
• Experience supporting accounting-related processes such as accounts payable, accounts receivable, billing, and budget tracking is preferred.
• Familiarity with business platforms such as CRM tools, JD Edwards EnterpriseOne, ADP financial systems, or related management software is beneficial.
• Strong organization, attention to detail, prioritization, and time management skills with the ability to meet deadlines consistently.

Compensation

$26.60-$30.80 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.