Project Administrative Assistant

If you're the person who keeps everyone on track, we want to meet you.

A busy construction company in Solana Beach is looking for a Project Administrative Assistant to support its Project Management team.

This isn't a traditional receptionist position. You'll be behind the scenes helping keep construction projects organized, working with Project Managers, subcontractors, vendors, and field teams to make sure paperwork, schedules, purchase orders, and project information don't fall through the cracks.

If you love checklists, deadlines, follow-up, and being the person everyone calls when they need something—you'll fit right in.

Your day might include:

🔹 Updating project files and documentation

🔹 Entering purchase orders and change orders

🔹 Tracking subcontractor paperwork

🔹 Following up on missing documents

🔹 Coordinating meetings and project schedules

🔹 Assisting with invoices and job-cost information

🔹 Preparing project reports and spreadsheets

🔹 Communicating with vendors and field personnel

🔹 Helping Project Managers stay ahead of deadlines

🔹 Supporting project closeout and administrative tasks

Qualifications:

What will make you successful

• 1–3 years of administrative, project coordination, or office experience
• Construction experience is helpful but not required
• Strong Excel and Outlook skills
• Excellent follow-up habits
• Comfortable communicating with vendors and contractors
• Ability to juggle multiple projects without getting overwhelmed
• Someone who takes initiative instead of waiting for instructions

Bonus points: Procore, Sage, Bluebeam, or construction ERP experience.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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