Executive Assistant - Office Manager

We are looking for a highly organized Executive Assistant - Office Manager with relevant experience to support senior leadership and keep daily office operations running smoothly. This position plays a key role in coordinating executive priorities, maintaining communication across clients and project partners, and ensuring administrative processes stay on track within a luxury residential construction environment. The ideal candidate brings sound judgment, discretion, and the ability to manage competing priorities while contributing to office administration, project coordination, and employee support.

Responsibilities:
• Coordinate executive calendars, arrange meetings, and manage shifting priorities for company leadership while keeping schedules accurate and up to date.
• Organize travel plans, prepare itineraries, and provide day-to-day administrative assistance that helps executives stay focused on business objectives.
• Capture key discussion points during recurring meetings, document next steps, and follow through on outstanding action items.
• Serve as a communication hub for clients, architects, subcontractors, vendors, and internal team members to support smooth project execution.
• Set up new jobs in Procore, maintain complete project records, and assist with contracts, permits, and related construction documentation.
• Keep digital and hard-copy filing systems well ordered and accessible, ensuring business and project information is easy to retrieve.
• Review invoices for accuracy, assign coding for accounting, and handle administrative errands such as check deliveries and supply purchasing.
• Support employee lifecycle activities by assisting with onboarding, workspace setup, orientation logistics, timesheet review, and offboarding coordination.
• Contribute to recruiting efforts by posting openings, screening incoming resumes, arranging interviews, communicating with applicants, and helping prepare for hiring events.
• Oversee general office operations, maintain vendor relationships, and manage inventory such as supplies, equipment, and employee-branded materials.

Qualifications:

• 5+ years of experience in executive support, office management, or a similar administrative leadership role.
• Background working in the construction industry with familiarity supporting project-based operations.
• Demonstrated ability to support multiple executives and manage changing priorities with professionalism.
• Experience assisting with human resources administration, including onboarding, recruiting coordination, and employee records support.
• Working knowledge of Procore and confidence handling project documentation in a construction setting.
• Proficiency with Microsoft Excel and other standard office software for tracking, reporting, and organization.
• Familiarity with payroll or timesheet review processes and the ability to maintain accuracy with confidential information.
• Strong communication, discretion, and organizational skills with the ability to work independently and collaboratively.

Compensation

$75,000.00-$90,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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