Executive Assistant

We are looking for an Executive Assistant to support senior leadership and help keep daily operations organized, efficient, and on track in Orlando, Florida. This role combines high-level administrative coordination with executive communication, meeting management, travel planning, and business support activities. The ideal candidate is highly organized, exercises sound judgment, and can manage sensitive information while balancing multiple priorities in a fast-paced service environment - ideally within defense or manufacturing.

Responsibilities:

• Manage the President’s schedule and coordinate competing priorities to ensure leadership time is aligned with key business objectives.

• Maintain executive calendars, company-wide scheduling needs, and critical follow-up items so decisions and deliverables move forward on time.

• Organize leadership visits by preparing meeting logistics, presentations, catering, visitor materials, and related support activities.

• Coordinate board meetings, executive sessions, and leadership off-site events, including agenda preparation, presentation support, and documentation of outcomes.

• Prepare, edit, and distribute executive correspondence, reports, and presentation materials for internal and external stakeholders.

• Arrange domestic and international travel plans, including itineraries and related logistics, with attention to efficiency, policy compliance, and cost control.

• Process executive expenses, invoices, credit card reconciliations, and telecommunications account administration in accordance with company procedures.

• Support regulatory and internal compliance activities, including coordination related to foreign visitor processes and protection of confidential business information.

• Act as a central point of contact for executive leadership, helping manage communication flow and maintain productive stakeholder relationships.

• Review and refine administrative procedures to improve efficiency, strengthen controls, and support consistent execution across executive operations.

Qualifications:

• Proven experience supporting senior executives in a high-level administrative or executive assistant capacity.

• Looking for someone with experience in the defense or manufacturing space.

• Demonstrated experience coordinating executive meetings, board-related activities, and business visits.

• Proficiency in travel planning, expense reporting, invoice handling, and general administrative process management.

• Excellent written and verbal communication skills with the ability to prepare clear correspondence and presentations.

• High level of discretion and professionalism when handling confidential personnel, financial, and strategic information.

• Experience working in a service, manufacturing, or similarly fast-paced business environment is preferred.

• Familiarity with business networking platforms, corporate websites, or branding-related administrative support is an asset.

Compensation

$75,000.00-$90,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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