Office Coordinator

We are looking for a highly organized Office Coordinator to support daily operations and provide executive-level assistance in Providence, Rhode Island. This Long-term Contract position is ideal for someone who can manage shifting priorities, maintain a well-run office environment, and contribute to both administrative and event-related needs. The role requires strong attention to detail, sound judgment, and a proactive approach to supporting leadership and internal workflows.

Responsibilities:
• Oversee routine office and facility coordination to help maintain an organized, efficient, and detail-focused workplace.
• Prepare and format engagement-related documents and correspondence with a high degree of accuracy and consistency.
• Provide direct administrative support to the president, including scheduling, meeting coordination, and follow-up on key tasks.
• Enter, organize, and validate data while producing reports for review and operational tracking.
• Coordinate logistics and on-site activities for scheduled events, serving as a point person on the day of execution.
• Assist with calendar management and executive meeting preparation to ensure leadership stays aligned on priorities.
• Handle a variety of administrative assignments and adapt quickly as business needs shift across the office.
• Review documents and internal materials carefully to ensure completeness, accuracy, and quality.

Qualifications:

• Proven experience in office coordination, administrative support, or executive assistant functions.
• Strong calendar management and executive meeting support skills.
• Ability to draft business documents and correspondence with precision and professionalism.
• Experience with data entry and report preparation, with close attention to detail.
• Comfortable coordinating special events and managing day-of logistics.
• Reliable, self-motivated, and able to take ownership of responsibilities with minimal supervision.
• Flexible and capable of balancing multiple duties in a fast-paced environment.

Compensation

$25.00-$30.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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