Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a finance team in Dallas, Texas in a contract capacity with the potential to become permanent. This position is well suited for a detail-oriented accounting specialist who can manage invoice processing, vendor payments, and account reconciliations in a fast-paced environment. The role offers the opportunity to support a growing business while partnering with internal teams to keep payables accurate, compliant, and on schedule.

Responsibilities:
• Manage end-to-end accounts payable activities by reviewing vendor invoices, credit memos, and supporting documents for accuracy and timely processing.
• Perform three-way matching across purchase orders, receiving records, and invoices to confirm proper authorization before payment.
• Assign general ledger coding and enter payable transactions into NetSuite in line with accounting policies and internal controls.
• Coordinate weekly disbursement cycles, including ACH, wire, and check payments, while ensuring required approvals are in place.
• Reconcile supplier statements, investigate billing variances, and address vendor questions with clear and timely follow-up.
• Maintain complete vendor documentation, including tax forms and records needed for 1099 reporting and year-end filing support.
• Review aging activity regularly to identify overdue balances, escalation items, or payment risks that require attention.
• Assist with month-end accounting tasks by preparing accrual support, reconciling AP records to the general ledger, and helping with related journal entries.
• Contribute to process improvement efforts by identifying opportunities for greater efficiency, stronger controls, and automation within accounts payable.
• Organize invoices and payment records in a manner that supports audit readiness and compliance with document retention standards.

Qualifications:

• 2-5 years of experience in accounts payable or a closely related accounting function.
• Associate's or Bachelor's degree in Accounting, Finance, or a related discipline preferred; comparable practical experience will also be considered.
• Hands-on experience with invoice coding, payment processing, and core accounts payable controls.
• Strong proficiency with NetSuite is required, with the ability to accurately enter and manage AP transactions.
• Advanced Excel capability, including creating pivot tables, vlookups and spreadsheet-based reconciliations.
• High level of accuracy, attention to detail, and organization when working with financial records and deadlines.
• Effective written and verbal communication skills for working with vendors and cross-functional internal teams.
• Ability to handle confidential financial information professionally and with discretion.

Compensation

$23.75-$27.50 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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