Front Desk Coordinator

We are looking for a Front Desk Coordinator to support day-to-day front office operations for a real estate and property organization in East Rochester, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, keeping administrative tasks organized, and providing dependable service to visitors and internal teams. The role requires strong communication, attention to detail, and the ability to manage multiple priorities in an organized setting.

Responsibilities:
• Welcome visitors, tenants, and vendors while ensuring a welcoming and helpful front desk experience.
• Manage a multi-line phone system, route incoming calls accurately, and relay messages in a timely manner.
• Handle routine administrative work such as data entry, document preparation, and general office support.
• Maintain organized digital and physical filing systems so records remain current and easy to access.
• Coordinate front office activities, including receiving deliveries, monitoring common areas, and supporting daily office needs.
• Use Microsoft Outlook, Word, and Excel to manage correspondence, track information, and prepare basic reports or documents.
• Provide concierge-style assistance by responding to inquiries and directing individuals to the appropriate contacts or resources.

Qualifications:

• Previous experience in a front desk, receptionist, administrative, or customer-facing support role.
• Proficiency with Microsoft Word, Excel, and Outlook in a detail-focused office environment.
• Ability to operate a multi-line phone system with accuracy and professionalism.
• Strong interpersonal and customer service skills with a courteous and approachable communication style.
• Solid data entry skills and close attention to detail when handling records and information.
• Ability to organize files and manage multiple tasks efficiently in a busy office setting.
• Dependable administrative assistance skills with the ability to work independently and stay organized.

Compensation

$17.00-$17.00 Hourly

About Us

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