Office Manager

We are looking for an experienced Office Manager to support a busy workplace in California. This contract opportunity is ideal for someone who excels at keeping office operations running smoothly while creating a welcoming environment for employees, visitors, and leadership. The role combines hands-on office coordination, front-of-house oversight, and high-level administrative support for senior executives in a fast-paced setting.

Responsibilities:
• Direct daily office activities for a team of approximately 40 employees, ensuring the workspace remains efficient, organized, and well maintained.
• Partner with building contacts, service providers, and maintenance teams to address facility needs and keep office operations uninterrupted.
• Source vendors, gather pricing or service information, and help recommend solutions for workplace services and operational needs.
• Track inventory and arrange purchasing for office, kitchen, and general workplace supplies while staying within established guidelines.
• Coordinate deliveries, incoming mail, repair requests, and other essential office services to support smooth day-to-day operations.
• Refine administrative workflows and maintain clear documentation for office procedures and internal processes.
• Ensure conference rooms, reception areas, and shared spaces are consistently well maintained and ready for daily use.
• Oversee front desk coverage, welcome guests, and help create a welcoming and service-focused experience for visitors and staff.
• Manage complex calendars for three co-founding Partners, including scheduling meetings, resolving conflicts, and organizing related logistics.
• Prepare meeting materials, coordinate travel arrangements, and provide responsive administrative support for time-sensitive executive needs.

Qualifications:

• 5+ years of experience in office management, workplace administration, or a similar business support role.
• Demonstrated ability to manage reception functions and maintain a high standard of client and visitor experience.
• Strong background in coordinating executive calendars, meetings, and administrative priorities for senior leadership.
• Experience handling office supply management, purchasing, and vendor relationships in a detail-oriented office setting.
• Working knowledge of accounts payable processes and general administrative recordkeeping.
• Excellent organizational skills with the ability to manage multiple requests, deadlines, and changing priorities.
• Clear written and verbal communication skills, along with a detail-oriented and service-oriented approach.
• Proficiency with standard office technology and business tools used for scheduling, communication, and document preparation.

Compensation

$35.00-$40.00 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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