Workflow Coordinator

We are looking for a Workflow Coordinator to support high-volume document and administrative operations for a client team in Los Angeles, California. This Long-term Contract position is ideal for someone who can organize incoming requests, manage competing priorities, and maintain strong quality standards in a fast-paced environment. The role requires sound judgment, clear communication, and the ability to keep projects moving efficiently while supporting document handling and client service needs.

Responsibilities:
• Receive and review incoming assignments, confirm expectations with requesters, and establish practical delivery timelines based on workload and urgency.
• Organize and distribute work across multiple priorities, ensuring time-sensitive projects are handled efficiently and escalations are addressed promptly.
• Monitor document formatting and proofreading quality, applying established standards and reference materials to maintain accuracy and consistency.
• Serve as a primary point of guidance for questions related to document preparation, quality checks, and production best practices.
• Communicate proactively with clients and leadership regarding scheduling concerns, changing priorities, and issues that may affect completion times.
• Troubleshoot Microsoft Office and related business software issues that impact document production and day-to-day workflow.
• Support document intake and handling activities such as scanning, document processing, and coordination of clerical requests.
• Assist with mailroom and phone coverage duties as needed, including managing multi-line call activity and routing requests appropriately.

Qualifications:

• Demonstrated experience coordinating document workflows, administrative support tasks, or copy center operations in a detail-focused setting.
• Strong working knowledge of Microsoft Office applications, with the ability to resolve common software and formatting issues.
• Experience with scanning, document scanning, and general document handling procedures.
• Ability to manage multiple assignments at once while meeting deadlines and adjusting to shifting business needs.
• Familiarity with proofreading conventions, formatting standards, and quality control practices for business documents.
• Effective verbal and written communication skills, with confidence in handling client requests and deadline discussions effectively.
• Experience supporting mailroom activities and answering a multi-line phone system is preferred.

Compensation

$22.00-$24.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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