Administrative Coordinator

We are looking for an Administrative Coordinator to provide onsite support for a short-term Contract assignment in Waltham, Massachusetts. This position will help keep conference-related activities organized by assisting with attendee communications, administrative tasks, and day-to-day coordination for the internal team. The ideal candidate is adaptable, attentive to detail, and comfortable handling a mix of customer service and data entry responsibilities in a fast-paced environment.

Responsibilities:
• Provide administrative support for conference preparation and onsite coordination activities
• Respond to incoming questions from attendees and staff with clear, attentive customer service
• Assist with registration processes and help ensure participant information is handled accurately
• Enter and update data in spreadsheets while maintaining strong attention to detail
• Support the internal team with a variety of operational and administrative tasks as needs change
• Help organize materials, schedules, and general logistics tied to event support
• Maintain accurate records and follow up on outstanding administrative items in a timely manner

Qualifications:

• Previous experience in administrative support, customer service, or a similar coordination role
• Ability to manage changing priorities and work effectively in a dynamic environment
• Strong attention to detail with reliable accuracy in data entry tasks
• Comfortable answering inbound inquiries and providing helpful support
• Proficiency with Microsoft Excel is preferred
• Strong communication skills and a detail-oriented, service-oriented approach
• Availability to work onsite for the duration of the assignment

Compensation

$20.00-$25.00 Hourly

About Us

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