AP / AR

We are looking for a dependable AP / AR detail-oriented specialist to join a winery team in St Helena, California, on a Contract basis. This onsite opportunity is ideal for someone who can step into a busy accounting environment, manage payables and receivables accurately, and keep daily financial activity moving efficiently. The role supports a collaborative team and requires someone who is comfortable working independently, communicating clearly, and maintaining strong attention to detail in a fast-paced setting.

Responsibilities:
• Process vendor invoices each day, verify details for accuracy, and enter transactions promptly to support timely payment activity.
• Use Microsoft Dynamics Business Central and Continia to prepare invoice records, apply coding, and move documents through internal approval steps.
• Review payables for duplicate entries, missing information, and coding issues, then resolve discrepancies before final release.
• Coordinate invoice approvals with internal stakeholders and monitor open items to prevent delays in the AP workflow.
• Maintain vendor records by assisting with new supplier setup, updating account information, and responding to routine inquiries.
• Track outstanding receivables, work with the wholesale team on collection follow-up, and help keep customer balances current.
• Support account reconciliation and prepare accurate reporting related to accounts receivable activity.
• Administer depletion allowance claims by reviewing distributor documentation, entering credit memos, and ensuring records align with compliance requirements.
• Contribute to accounting continuity during a period of team change by adapting quickly to priorities and helping maintain organized financial processes.

Qualifications:

• Prior experience in accounts payable and accounts receivable, preferably in a high-volume accounting setting.
• Working knowledge of invoice coding, invoice processing, and check run support.
• Proficiency with accounting systems, ideally including Microsoft Dynamics Business Central, Continia, or comparable platforms.
• Strong attention to detail with the ability to identify errors, duplicate invoices, and incomplete documentation.
• Ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced environment.
• Clear communication skills for working with vendors, internal approvers, and cross-functional teams.
• Comfortable working onsite in St Helena, California, within a collaborative office environment.

Compensation

$28.50-$33.00 Hourly

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