AIA Contracts Admin

We are seeking a detail-oriented Contracts Administrator to support the review, administration, and management of contracts throughout the project lifecycle. The ideal candidate will have experience working with AIA contracts and construction-related agreements, ensuring compliance with company policies while partnering closely with project managers, accounting, legal, and operations teams.

Qualifications:

Key Responsibilities

• Review, draft, process, and maintain construction contracts and contract-related documentation.
• Administer and track AIA agreements, amendments, change orders, subcontracts, and purchase orders.
• Ensure contract compliance with company policies, project requirements, and applicable regulations.
• Coordinate contract execution and maintain contract files, ensuring accurate recordkeeping.
• Collaborate with project managers and leadership teams to monitor contract milestones, deadlines, and deliverables.
• Track insurance certificates, bonding requirements, lien waivers, and other contract-related documentation.
• Assist with contract negotiations and redline reviews as needed.
• Support project setup and ensure executed agreements are received prior to project commencement.
• Maintain reports related to contract status, renewals, expiration dates, and outstanding documentation.
• Serve as a liaison between internal departments, clients, subcontractors, and vendors regarding contractual matters.
• Identify potential contract risks and escalate concerns to management when appropriate.

Qualifications

• Bachelor's degree preferred or equivalent work experience.
• 3+ years of contract administration experience within construction, engineering, architecture, or related industries.
• Experience working with AIA contract documents required.
• Strong understanding of construction contracts, subcontract agreements, change orders, and project documentation.
• Proficiency with Microsoft Office Suite, particularly Excel and Word.
• Experience with construction management or ERP systems preferred.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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