Accounts Payable Specialist
A non-profit organization in Beverly Hills is hiring an AP Specialist on a contract-to-hire basis. The Accounts Payable Specialist is responsible for full-cycle AP processing, including vendor invoices, employee expense reports, credit card administration, payment cycles, and process improvements. This role will also investigate and resolve invoice discrepancies, vendor issues, and payment exceptions while supporting accurate and efficient AP operations. Experience with NetSuite, Excel, and Concur is required.
The ideal candidate is detail-oriented, proactive, and able to work independently in a fast-paced environment with strong communication skills and solid full-cycle accounts payable experience.
Responsibilities:
Manage the full-cycle accounts payable process
Review, code, and process vendor invoices accurately and on time
Ensure invoices are properly approved and coded to the correct GL accounts, periods, departments, and programs
Process employee expense reports and corporate card statements with required documentation
Ensure payments are made according to vendor terms and contracts
Maintain recurring payment schedules and support weekly payment processing
Communicate with vendors and internal stakeholders to resolve issues and discrepancies
Manage new vendor setup, including collection of W-9s and required documentation
Perform month-end close activities, account analysis, and reconciliations
Reconcile credit card statements across expense and accounting systems
Assist with stale checks, voids, reissued payments, and annual 1099 processing
Improve AP policies, procedures, workflow, and internal controls
Support audits, vendor maintenance reviews, and ad hoc projects
Qualifications:
Bachelor’s degree in Accounting, Finance, Business, or related field
5+ years of progressive accounts payable experience
2+ years in a lead or senior AP role preferred
Strong knowledge of AP procedures and full-cycle accounting practices
Experience with process improvement and workflow development
Ability to meet deadlines in a fast-paced environment
Strong organizational, problem-solving, and communication skills
Ability to work independently and cross-functionally
High attention to detail, accuracy, confidentiality, and dependability
Customer service mindset when working with vendors and employees
Proficiency with NetSuite and Excel required
Advanced Concur experience required
This position is contract-to-hire and requires onsite work. Pay is based on experience, between $30-35/hr.
Qualifications:
• Bachelor’s degree in Accounting, Finance, Business, or a related discipline.• At least 5 years of progressively responsible accounts payable experience, including ownership of full-cycle processes and lead-level duties.
• Strong knowledge of accounts payable operations, invoice coding, payment processing, and general accounting practices.
• Hands-on experience driving process improvements that increase accuracy, efficiency, or control within AP functions.
• Proficiency with NetSuite, Excel, and Concur, with the ability to work effectively across multiple financial systems.
• Demonstrated ability to manage deadlines, solve problems independently, and stay organized in a high-volume environment.
• Strong written and verbal communication skills with a detail-focused approach to vendor and internal stakeholder interactions.
• High standards for confidentiality, customer service, and attention to detail in handling financial information.
Compensation
$28.00-$35.00 HourlyAbout Us
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