Procurement Specialist

We are looking for a Procurement Specialist to support purchasing and delivery coordination for hotel-related projects in Matthews, North Carolina. This Long-term Contract position will play an important role in organizing procurement activities, maintaining delivery timelines, and working cross-functionally with operations, accounting, design, and facilities partners. The ideal candidate brings strong logistics awareness, sound judgment, and the ability to keep multiple projects moving efficiently while maintaining accuracy and cost control.

Responsibilities:

• Oversee purchasing activities and delivery coordination for furniture, fixtures, equipment, and operational supplies across multiple property projects.

• Build and maintain detailed shipping, delivery, and project tracking schedules to keep orders aligned with opening timelines and operational needs.

• Partner with internal stakeholders, including operations, accounting, design, and facilities teams, to support consistent procurement execution and issue resolution.

• Prepare and manage purchase order documentation while following through on vendor commitments, delivery dates, and material quality expectations.

• Monitor order status from placement through receipt, ensuring items are accurately tracked, shipped, and received at designated locations.

• Coordinate inbound logistics involving warehouses, corporate locations, and on-site storage areas to support efficient delivery flow.

• Communicate with suppliers to address production timing, availability concerns, and service expectations across active projects.

• Investigate and resolve receiving discrepancies, damaged goods, lost shipments, and freight-related claims while maintaining accurate records.

• Track project progress against timelines and budgets, helping identify risks early and support corrective action when needed.

Must be very organized and detail-oriented person who can take a procedure for ordering things like an appliance, a TV, flooring, etc. and follow it through from ordering to delivery.

Qualifications:

• Experience in procurement, purchasing, sourcing, contracting, or inventory coordination is required.
• Background in logistics, order tracking, and purchase order management within a fast-paced environment.
• Proficiency in Microsoft Excel and comfort working with tracking tools, reports, and project matrices.
• Ability to balance multiple priorities independently while also collaborating effectively with cross-functional teams.
• Strong written and verbal communication skills with the ability to work productively with vendors and internal partners.
• High attention to detail and a process-oriented approach to managing schedules, documentation, and follow-up activities.
• Hospitality industry experience is preferred.
• A bachelor’s degree in business, management, construction, interior design, supply chain, or a related field is preferred but not required.

Compensation

$26.60-$30.80 Hourly

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