Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operations and help keep communication, scheduling, and documentation running smoothly in Rochester, New York. This contract opportunity with permanent potential is ideal for someone who is organized, responsive, and comfortable managing multiple administrative priorities in a fast-paced environment. The person in this role will serve as a central point of coordination for calendars, incoming calls, and internal records while contributing to efficient team workflows.

Responsibilities:
• Manage schedules and coordinate appointments, meetings, and other calendar-related activities to ensure time is used effectively.
• Respond to inbound calls professionally, direct inquiries appropriately, and relay accurate information to internal teams and external contacts.
• Provide administrative support across day-to-day office functions, helping maintain organized processes and dependable follow-through.
• Prepare, update, and maintain process-related documents so procedures are clearly recorded and easy for teams to reference.
• Create and revise software documentation to support users, improve clarity, and keep materials aligned with current practices.
• Track action items, follow up on pending tasks, and help ensure deadlines and administrative requests are completed on time.
• Maintain orderly digital and administrative records to support reporting, communication, and operational consistency.

Qualifications:

• Previous experience in an administrative support, coordination, or office operations role.

• Strong attention to detail.

• Demonstrated experience managing calendars, appointments, and scheduling changes effectively.

• Strong organizational skills with the ability to prioritize multiple tasks in a busy environment.

• Experience developing or maintaining process documentation and written procedural materials.

• Comfortable creating, editing, and organizing software-related documentation.

• Clear written and verbal communication skills with a service-oriented approach

Compensation

$25.00-$29.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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