Accounting Assistant
We are looking for an Accounting Assistant to join a management team in Denver, North Carolina, on a Contract basis. This onsite role supports financial and administrative operations tied to commercial construction projects, with a strong focus on accuracy, organization, and timely coordination across teams. The position is well suited for someone who can manage detailed records, communicate effectively, and keep multiple priorities moving in a fast-paced project environment.
Responsibilities:
• Support financial and administrative activities across commercial construction projects from early planning through final closeout.
• Organize and maintain project documentation in designated folders, ensuring records remain current, accessible, and complete.
• Help prepare budgets and schedules of values in Excel while monitoring project costs, change activity, and supporting backup documentation.
• Create and process project paperwork such as contracts, purchase orders, invoices, and change documentation using established company formats.
• Review vendor and contract billings for accuracy, obtain required approvals, enter transactions in QuickBooks, and file associated invoice records.
• Assist with monthly client invoicing, including preparation of billing support such as waivers, lien releases, and related documentation.
• Set up new vendors in QuickBooks by collecting and recording required tax and compliance information.
• Coordinate meetings in Microsoft Teams, distribute meeting notes, and track follow-up items to support project communication.
• Work with contractors and architects to assemble closeout packages and deliver final documentation in the format requested by the client.
• Submit online payments for permits and other jurisdictional fees as directed by project leadership.
Qualifications:
• Experience supporting accounting functions such as accounts payable, accounts receivable, invoice coding, bank reconciliations, and purchase order processing.• Working knowledge of QuickBooks and the ability to enter, track, and maintain accurate financial records.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, Office 365, and Teams; strong Excel skills are especially important.
• Familiarity with construction billing processes, including AIA billing and documentation tied to project cost tracking.
• Strong written and verbal communication skills for working with internal teams, clients, vendors, and project stakeholders.
• High level of accuracy and attention to detail when handling budgets, invoices, billing records, and project files.
• Ability to stay organized, manage multiple deadlines, and adjust effectively as priorities or assignments change.
Compensation
$23.75-$26.00 HourlyAbout Us
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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