Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level administrative and operational support within a mission-driven non-profit organization in North Charleston, South Carolina. This contract-to-permanent opportunity is ideal for a detail-oriented candidate with relevant experience who can manage complex scheduling, coordinate leadership meetings, and keep critical documentation and communications organized. The role works closely with senior leadership and internal teams to support day-to-day priorities, board-related activities, and organization-wide initiatives.

Responsibilities:
• Manage executive calendars, arrange appointments, and prepare expense, mileage, and related administrative reports with a high degree of accuracy.
• Develop, edit, and format business materials such as correspondence, invoices, presentations, reports, and other leadership documents.
• Partner with front office staff to monitor and replenish office supply needs for executive operations.
• Organize meeting logistics for leadership, board, and cross-functional gatherings, including agendas, presentation materials, room setup, audiovisual readiness, and follow-up documentation.
• Coordinate recurring meetings with senior leaders and support special events, community initiatives, and internal sessions led by executive leadership.
• Maintain well-structured digital and paper filing systems for executive records, board materials, reports, presentations, and official correspondence.
• Track and facilitate completion of annual compliance and governance documentation, including disclosures, memberships, and ethics-related forms.
• Provide administrative coordination for onboarding sessions, board orientations, committee meetings, and strategic planning activities.
• Record, prepare, and distribute meeting minutes and information packets while ensuring materials reflect organizational standards and branding.
• Assist with additional projects such as spreadsheet creation, presentation development, written communications, and other executive support needs as assigned.

Qualifications:

• Bachelor’s degree with at least 3 years of administrative support experience at the Director or Vice President level, or a high school diploma with a minimum of 8 years of comparable executive support experience.
• Prior experience in project coordination; project management exposure is preferred.
• Background supporting nonprofit leadership, volunteer groups, boards, or social service programs is preferred.
• Strong knowledge of office administration practices and the ability to manage multiple priorities effectively.
• Advanced proficiency in Microsoft Office, including strong PowerPoint skills, along with comfort using database systems.
• Excellent written and verbal communication abilities with strong attention to detail and professionalism.
• Demonstrated ability to work independently, collaborate across teams, and follow both written and verbal direction.
• Strong organizational, time management, and analytical skills, including the ability to interpret data, metrics, and outcomes.

Compensation

$23.75-$27.50 Hourly

About Us

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