Corporate Paralegal

We are partnering with a rapidly growing AI and defense technology company to source an experienced Stock Administrator for an immediate, fully remote temporary engagement supporting a time-sensitive equity record remediation initiative following a recent corporate entity transition.

The Stock Administrator will serve as the company's internal equity administration subject-matter resource, partnering with Legal, Finance, HR, and the company's third-party equity management provider to oversee the remediation of more than 5,000 employee, investor, and shareholder records. This individual will be responsible for validating the remediation approach and resulting records, identifying potential gaps or discrepancies, coordinating required follow-up, and helping keep the project on track.

Following the initial remediation project, there is potential for the assignment to extend to provide ongoing stock administration support based on business needs.

Responsibilities

• Project-manage a time-sensitive equity record remediation initiative involving more than 5,000 employee, investor, and shareholder records.
• Review and validate remediation activities to help ensure equity records are accurate and complete.
• Identify potential discrepancies, missing information, and areas requiring additional review or follow-up.
• Coordinate with the company's equity management provider and internal Legal, Finance, and HR stakeholders to keep remediation activities on track.
• Support administrative requirements and follow-up activities arising from the remediation process.
• Assist with ongoing equity grant administration and stock issuance processes.
• Respond to employee inquiries regarding stock holdings and equity records.
• Prepare and provide equity-related records, documentation, and reporting to internal stakeholders.

Qualifications:

• 5+ years of hands-on equity compensation or stock plan administration experience required.
• Demonstrated ability to independently assess the accuracy and integrity of equity records and understand what a properly functioning equity administration program and system should look like.
• Experience reviewing, reconciling, auditing, migrating, or remediating equity data, with the ability to identify discrepancies, missing information, and potential process or data-integrity issues.
• Experience with equity management platforms such as Carta, Shareworks, Equity Edge, or similar systems; direct Carta experience is preferred but not required.
• Experience independently coordinating complex equity administration projects and working with third-party equity providers to identify issues, track corrective actions, and drive work through resolution.
• Strong knowledge of equity compensation regulations and related tax implications.
• Advanced Excel and data-management skills with strong analytical capabilities and exceptional attention to detail.
• Strong communication and stakeholder management skills with experience partnering across Legal, Finance, HR, and external providers.
• Familiarity with global equity plans and cross-border compliance.
• Certified Equity Professional (CEP) designation preferred.
• Experience within a public company or pre-IPO environment preferred.
• Ability to work Pacific Time business hours.

Compensation

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