Executive Assistant

We are looking for an experienced and highly organized Executive Assistant to support senior leadership in Wisconsin. This contract-to-permanent opportunity is ideal for an individual who can manage complex schedules, coordinate high-level meetings, and provide dependable administrative and human resources support in a fast-paced academic environment. The role requires strong communication skills, careful attention to detail, and the ability to handle sensitive information with sound judgment and discretion.

Responsibilities:
• Provide executive-level administrative support to finance and human resources leadership, ensuring daily operations run smoothly and priorities are managed effectively.
• Oversee calendars, appointments, and meeting schedules while anticipating conflicts and helping leaders stay organized and prepared.
• Draft and assemble agendas, presentations, reports, meeting packets, and other business materials for executive and committee use.
• Coordinate logistics for leadership meetings and committee sessions, including scheduling, document preparation, note-taking, and follow-up on action items.
• Maintain organized records for committee activities, compliance materials, and institutional documentation to support accurate reporting and retrieval.
• Assist with accreditation-related documentation by gathering, organizing, and maintaining supporting evidence in collaboration with internal stakeholders.
• Support talent acquisition activities by arranging interviews, communicating with candidates, and assisting with recruitment-related administration.
• Help facilitate onboarding, orientation, benefits communication, and employee record maintenance in alignment with established HR practices.
• Manage confidential financial, personnel, and institutional information with professionalism, discretion, and sound decision-making.
• Arrange travel and related itineraries for executive meetings and business needs as required.

Qualifications:

• Associate degree or an equivalent combination of education and relevant experience.
• At least 3 years of administrative experience, preferably in a role supporting executives or senior leadership.
• Demonstrated ability to manage calendars, meeting coordination, and multiple deadlines with strong organizational discipline.
• Excellent written and verbal communication skills, including the ability to prepare clear correspondence and presentation materials.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Proven accuracy and attention to detail when handling documents, schedules, and records.
• Ability to work with confidential information while exercising discretion, sound judgment, and a respectful approach.

Compensation

$23.00-$27.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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