Administrative Assistant

We are looking for an Administrative Assistant to support daily operations at an active construction site in Texas. This Contract position is ideal for someone who stays composed in a fast-moving environment, communicates confidently with a wide range of visitors, and keeps administrative tasks running smoothly. The role will serve as a central point of coordination for site activity, helping manage schedules, supplies, deliveries, and front-desk style support throughout the life of the project.

Responsibilities:
• Welcome site visitors, drivers, and vendors while directing inquiries appropriately and collecting relevant information before interrupting project teams.
• Coordinate calendars, schedule meetings, and organize group appointments using Microsoft Outlook and other standard office tools.
• Maintain office inventory by monitoring supply levels, placing orders, and ensuring the jobsite trailer remains stocked with essential materials.
• Arrange catering and meal support for meetings and site events, including setup and post-meeting cleanup as needed.
• Provide general administrative assistance such as data entry, email communication, document preparation, and record organization.
• Support a busy jobsite environment by handling multiple requests at once, prioritizing tasks effectively, and responding to questions in a courteous manner.
• Help maintain an orderly and functional workspace within the site office trailer, taking initiative to address day-to-day administrative needs.
• Act as a detail-oriented point of contact for unplanned vendor visits and protect the time of on-site staff by managing access and communication expectations.

Qualifications:

• Prior experience in an administrative, office support, or receptionist-focused role.
• Proficiency with Microsoft Office applications, including Microsoft Word and Microsoft Outlook.
• Demonstrated ability to manage calendars, schedule meetings, and coordinate email correspondence.
• Strong organizational skills with the ability to handle changing priorities in a fast-paced setting.
• Comfortable interacting with visitors, delivery personnel, vendors, and internal team members throughout the day.
• Ability to remain calm under pressure and communicate clearly when managing interruptions or competing requests.
• Experience with data entry and maintaining accurate administrative records.
• Willingness to take initiative and support general office upkeep and coordination tasks as needed.

Compensation

$23.75-$25.00 Hourly

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