Contract Administrator

We are looking for a Contract Administrator to support project setup, compliance documentation, and customer qualification activities for a growing team. This contract position has the potential to become permanent and is ideal for someone who can coordinate contract-related records, maintain accurate billing and job data, and communicate professionally with customers and internal stakeholders. The role combines administrative precision with financial and contractual support, helping ensure projects are properly established, monitored, and closed out in an organized manner.

Responsibilities:
• Guide the intake and prequalification process for prospective project opportunities by gathering and sharing required company background information, including insurance, banking, bonding, safety, financial, and reference materials.
• Create and maintain project and job codes in QuickBooks, Paychex, and internal tracking files, making sure setup details correspond with estimates and finalized contract amounts.
• Complete business registrations and state tax-related filings to support compliance requirements for active work across multiple jurisdictions.
• Monitor prevailing wage obligations and keep project records updated to ensure labor classifications and related tracking remain accurate.
• Assist with billing support activities, including maintaining contract records, organizing billing information, and helping resolve documentation issues tied to customer accounts.
• Prepare, review, and track contract-related paperwork so project files remain current, complete, and accessible for operational and financial needs.
• Coordinate project closeout documentation by collecting required records, confirming completion items, and organizing final file deliverables.
• Work with internal teams to maintain accurate contract finance data and support consistent reporting across billing and project administration processes.

Qualifications:

• At least 1 year of experience in contract administration, billing support, project coordination, or a related administrative function.
• Working knowledge of billing processes, billing statements, collections support, and computerized billing systems.
• Experience using QuickBooks and comfort learning or working within multiple tracking and payroll-related systems.
• Familiarity with customer contracts, contract documentation, and contract finance support activities.
• Ability to manage detailed records with accuracy, prioritize multiple deadlines, and follow established compliance procedures.
• Strong written and verbal communication skills for responding to customers and coordinating with internal departments.
• Proficiency with standard office software and the ability to maintain organized digital documentation and reporting files.

Compensation

$23.00-$26.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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