Project Coordinator (Construction)

We are looking for a focused Project Coordinator to support construction projects in Portland, Oregon with a strong focus on billing accuracy, project administration, and timely customer invoicing. This contract position offers a path to a permanent role and is ideal for someone who thrives in a fast-moving environment, can manage competing priorities, and communicates effectively with both internal teams and external customers. The role works closely with project leadership to track financial activity, maintain contract documentation, and help keep projects organized from setup through closeout.

Responsibilities:
• Coordinate project setup activities and maintain accurate job records to support smooth project execution.
• Partner with project managers to review progress, validate billing details, and prepare customer invoices on schedule.
• Monitor project costs by assisting with reconciliations, identifying discrepancies, and supporting cost tracking efforts.
• Prepare and distribute recurring project reports, including workforce and performance-related updates, to key stakeholders.
• Support contract administration by organizing subcontract documents, change orders, insurance records, and lien release paperwork.
• Follow up with customers regarding invoicing and outstanding payments while maintaining clear communication.
• Assist with cost-to-complete updates and other project financial documentation needed for informed decision-making.
• Contribute to project closeout by ensuring billing, documentation, and administrative items are completed accurately and on time.

Qualifications:

• At least 2 years of administrative support experience in a detail-focused office or project environment.
• At least 1 year of experience in construction or a closely related industry.
• Working knowledge of billing processes, invoice preparation, and payment follow-up activities.
• Experience using computerized billing systems and handling high-volume billing tasks with accuracy.
• Strong attention to detail with the ability to reconcile costs and identify inconsistencies in project data.
• Effective organizational and multitasking skills with the ability to manage shifting priorities.
• Clear written and verbal communication skills for collaboration with internal teams and customer contacts.

Compensation

$28.00-$30.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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