Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Newport Beach, California in a Contract to Permanent capacity. This position is well suited for someone who is highly organized, accurate with financial details, and comfortable managing a steady volume of invoice activity. The role will support day-to-day payable operations, vendor communication, and recordkeeping while using Great Plains to help maintain timely and compliant payment processing.

Responsibilities:
• Manage a large portfolio of vendor accounts while ensuring adherence to internal accounting policies and payment procedures.
• Examine invoices for accuracy, confirm pricing and totals, and apply eligible discounts when appropriate.
• Prepare and process high-volume invoice batches for payment with strong attention to timing and detail.
• Validate financial information and supporting documentation to maintain accurate accounts payable records.
• Investigate discrepancies related to invoice details, pricing, or approvals and follow through to resolution.
• Gather required payment information and confirm that invoices and requisitions have proper authorization before processing.
• Create and maintain organized payment documentation, including invoices, receipts, and related backup for audit and filing purposes.
• Build and update Excel tracking sheets containing invoice data, vendor details, coding, and payment information in line with accounting guidelines.
• Respond to vendor questions in a detail-focused manner and provide general administrative support to meet departmental needs.

Qualifications:

• Hands-on experience in accounts payable, including invoice processing in a high-volume environment.
• Working knowledge of account coding, invoice coding, and three-way matching procedures.
• Experience handling ACH transactions and check runs as part of routine payment processing.
• Proficiency with Microsoft Great Plains or Dynamics GP accounting software.
• Strong Excel and data entry skills with a high degree of accuracy and consistency.
• Ability to manage confidential financial records with sound judgment and discretion.
• Solid communication skills for resolving vendor inquiries and coordinating with internal approvers.

Compensation

$24.00-$28.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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