Senior Administrative Assistant

Our client, a well-established real estate company, is seeking a Senior Administrative Assistant to provide high-level administrative and operational support to a busy team. This role is ideal for an experienced administrative professional who is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced real estate environment.

Responsibilities

• Provide comprehensive administrative support to executives, managers, and the broader real estate team.
• Manage calendars, meetings, appointments, and scheduling across multiple stakeholders.
• Prepare correspondence, reports, presentations, spreadsheets, and other business documents.
• Coordinate internal and external meetings, including agendas, materials, and follow-up items.
• Maintain organized and accurate files, records, contracts, and property-related documentation.
• Assist with property, tenant, vendor, and client communications as needed.
• Track deadlines, renewals, invoices, contracts, and other time-sensitive items.
• Prepare and maintain spreadsheets, reports, and other tracking tools related to properties and business operations.
• Coordinate with property managers, brokers, vendors, contractors, clients, and internal teams.
• Assist with invoices, expense reports, purchase orders, and other administrative financial processes.
• Handle confidential information and sensitive business matters with professionalism and discretion.
• Help coordinate projects and special initiatives from planning through completion.
• Identify opportunities to improve administrative processes, organization, and efficiency.
• Provide additional operational and administrative support as needed.

Qualifications:

Qualifications

• 4+ years of experience in an administrative, executive assistant, office management, or related professional role.
• Previous experience in real estate, property management, commercial real estate, construction, or professional services is highly preferred.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize competing deadlines and manage multiple projects independently.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Strong document management, scheduling, and coordination skills.
• Professional demeanor with excellent interpersonal and client-service abilities.
• Ability to handle confidential information with discretion.
• Experience with Yardi, AppFolio, Salesforce, or other real estate/property management systems is a plus.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.