Remote Executive Assistant

We are looking for an experienced Executive / Personal Assistant to provide high-level administrative and personal support in Miami Beach, Florida. This long-term contract to hire position is ideal for someone who is highly organized, proactive, discreet, and comfortable managing both professional and personal responsibilities in a fast-paced environment.

Although this position will be primarily remote, the candidate must be based in Miami. The first approximately 2 to 2.5 weeks of training will be conducted in person, with occasional in-person support potentially required thereafter.

Responsibilities

• Manage complex executive calendars, schedule appointments, coordinate meetings, and resolve scheduling conflicts.
• Coordinate domestic and international travel, including flights, hotels, transportation, reservations, and detailed itineraries.
• Prepare meeting agendas, presentations, correspondence, reports, and other executive-level materials.
• Coordinate virtual and in-person meetings, conference calls, events, and related logistics.
• Maintain confidential files, records, documents, and sensitive personal or business information with discretion.
• Track deadlines, follow up on action items, and communicate with internal and external contacts to keep priorities moving forward.
• Prepare expense reports, reimbursements, invoices, and other administrative financial documentation.
• Assist with personal scheduling, appointments, reservations, and household-related coordination as needed.
• Help coordinate personal travel, family plans, events, and special occasions.
• Make restaurant reservations, schedule personal appointments, and assist with errands or time-sensitive personal requests.
• Coordinate with vendors, service providers, household contacts, and other third parties on the executive’s behalf.
• Manage incoming calls, emails, correspondence, and requests, helping prioritize items that require immediate attention.
• Assist with research, purchasing, gift coordination, returns, deliveries, and other personal projects.
• Maintain organized records of important personal and professional information.
• Anticipate needs, handle last-minute changes, and help ensure both business and personal schedules run smoothly.

Qualifications:

• 4+ years of recent experience supporting executives in an Executive Assistant, Personal Assistant, or similar high-level administrative role.
• Experience arranging domestic and international travel and preparing detailed itineraries.
• Comfortable handling both business and personal assistant responsibilities.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to work independently, anticipate needs, and take initiative without constant direction.
• High level of professionalism, discretion, and confidentiality when handling sensitive information.
• Comfortable communicating with senior executives, clients, vendors, and personal contacts.
• Ability to manage multiple priorities and respond calmly to last-minute changes or urgent requests.
• Proficiency with Microsoft Office, Outlook, and virtual meeting platforms.
• Flexible and responsive when occasional after-hours or weekend support is needed.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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