Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in California in a contract position with the potential to become permanent. This role supports day-to-day accounting operations while also helping maintain an organized and welcoming office environment. The ideal candidate is comfortable handling invoice processing, payment activity, vendor communication, and administrative coordination with accuracy and professionalism.

Responsibilities:

• Process and input accounts payable invoices and cash receipt information with a high degree of accuracy and timeliness.

• Communicate with vendors to research and resolve billing questions, payment issues, and invoice discrepancies.

• Prepare and coordinate weekly payment runs, including check processing and related documentation.

• Sort and distribute incoming mail while maintaining office supply levels through regular monitoring and purchasing.

• Support the Controller with monthly payroll reconciliations and the preparation of project cost reports and summary documents.

• Arrange meetings, travel, and other team activities to ensure smooth scheduling and coordination.

• Apply proper account coding to invoices and assist with ACH-related payment processing as needed.

Qualifications:

• Experience working in accounts payable with responsibility for invoice entry, payment processing, and vendor support.
• Working knowledge of account coding, invoice coding, and standard accounts payable procedures.
• Familiarity with check runs and electronic payment methods, including ACH transactions.
• Strong attention to detail and accuracy when handling financial records and reconciliations.
• Ability to manage multiple administrative and accounting tasks in a fast-paced office setting.
• Strong communication skills with the ability to interact effectively with vendors, visitors, and internal teams.
• Proficiency with common office and accounting systems used for data entry, reporting, and payment processing.

Compensation

$19.79-$22.91 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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