Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily reception and administrative operations for an education-focused organization in Reno, Nevada. This Contract position is ideal for someone who creates a strong first impression, manages sensitive information carefully, and keeps front office activities running smoothly. The role combines visitor coordination, office support, and package handling within a secure and structured environment.

Responsibilities:

• Welcome visitors, vendors, and approved guests while following established entry and verification procedures.

• Manage sign-in records, identification badges, and access documentation with accuracy and attention to policy requirements.

• Oversee front desk activity throughout the day, maintaining a secure, orderly, and well-organized reception area.

• Provide administrative assistance through data entry, document organization, correspondence support, and general office coordination.

• Sort and distribute incoming mail, packages, and delivered materials to the appropriate recipients.

• Cover for the Shipping & Receiving Coordinator by accepting deliveries, routing packages, recording shipment details, and assisting with outgoing items.

• Respond to inbound calls and direct inquiries to the appropriate departments in a courteous and efficient manner.

• Handle sensitive information with discretion while supporting confidentiality and security standards across front office operations.

Qualifications:

• Prior experience in reception, front desk support, office administration, or a similar coordination role.
• Strong communication skills, including the ability to interact effectively in person, by phone, and in writing.
• Ability to work effectively in a controlled-access or security-conscious environment.
• Excellent organizational skills with strong attention to detail and accuracy.
• Demonstrated ability to manage multiple responsibilities and shifting priorities in a detail-focused office setting.
• Sound judgment and discretion when working with confidential information.
• Experience with visitor management, shipping and receiving, or regulated workplace procedures is preferred.
• Customer service skills that support a welcoming and positive experience for guests and staff.

Compensation

$23.00-$23.00 Hourly

About Us

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