Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to support a construction and contractor environment in Livermore, California. This Contract position is ideal for someone with strong attention to detail, sound invoice processing experience, and the ability to keep payment activity organized and accurate. The person in this role will help maintain timely vendor payments, support month-end accounting tasks, and work closely with internal teams to ensure project-related expenses are properly documented and aligned with agreed terms.

Responsibilities:
• Accurately review, code, and enter vendor invoices while ensuring processing deadlines are met.
• Verify that invoices include proper authorization and complete backup documentation before payment is issued.
• Prepare weekly payment batches, including checks, electronic payments, and wire transactions.
• Maintain up-to-date vendor files and address questions related to payment timing, status, and account details.
• Reconcile vendor statements, investigate mismatches, and resolve billing issues in a timely manner.
• Partner with project managers, procurement personnel, and suppliers to clarify charges and track project-related spending.
• Compare invoice amounts against project budgets and contract terms to help control costs and prevent payment errors.
• Assist with month-end close by completing account reconciliations and supporting related accounting activities.
• Produce accounts payable reports and share accurate financial information with management as needed.
• Support compliance and audit requests by organizing and providing payment records and supporting documentation.

Qualifications:

• At least 3 years of experience in accounts payable or a closely related accounting support role.
• Hands-on experience with invoice processing, invoice coding, and payment administration.
• Working knowledge of weekly check runs, electronic disbursements, and wire transfer processing.
• Ability to review financial documents carefully and identify discrepancies, missing approvals, or incomplete support.
• Strong organizational skills with the ability to manage multiple invoices and deadlines in a fast-paced setting.
• Effective communication skills for working with vendors, project teams, and internal stakeholders.
• Proficiency with standard accounting systems and spreadsheet software used for reconciliations and reporting.

Compensation

$25.00-$30.00 Hourly

About Us

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