Personal Assistant

We are seeking a highly polished and experienced Senior Personal Assistant to provide hands-on support to a high-level executive and help manage a wide range of personal, household, scheduling, travel, and administrative responsibilities.

This position is ideal for someone who is exceptionally organized, proactive, discreet, and comfortable operating in a fast-paced environment where priorities can change quickly. The successful candidate will be someone who anticipates needs, handles sensitive matters with professionalism, and takes ownership of ensuring day-to-day personal operations run seamlessly.

Responsibilities

• Manage a complex personal calendar, including appointments, reservations, meetings, events, and recurring commitments.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes.
• Handle personal appointments, dining reservations, entertainment plans, and special events.
• Coordinate household-related needs, including vendors, service providers, repairs, deliveries, and maintenance appointments.
• Manage personal correspondence, phone calls, emails, and time-sensitive requests.
• Assist with personal shopping, gifting, returns, purchases, and special projects.
• Coordinate family schedules, travel arrangements, and other personal logistics as needed.
• Maintain confidential personal records, documents, contact information, and important household information.
• Track deadlines, appointments, renewals, reservations, and other important commitments.
• Assist with expense tracking, reimbursements, invoices, and personal administrative documentation.
• Conduct research and provide recommendations related to travel, vendors, services, events, and personal needs.
• Serve as a point of contact for household vendors, personal contacts, and outside service providers.
• Handle errands and other time-sensitive personal requests when needed.
• Anticipate upcoming needs and proactively resolve issues before they require the executive’s attention.
• Maintain the highest level of discretion and confidentiality at all times.

Qualifications:

• 5+ years of recent experience as a Personal Assistant, Executive Personal Assistant, Executive Assistant, Family Assistant, or similar high-level support professional.
• Proven experience supporting a senior executive, entrepreneur, principal, or high-net-worth individual strongly preferred.
• Demonstrated experience managing both professional and personal responsibilities.
• Strong calendar management and travel coordination experience.
• Exceptional organizational skills and attention to detail.
• Ability to anticipate needs and work independently with minimal direction.
• Excellent written and verbal communication skills.
• Strong judgment and ability to handle confidential and sensitive information.
• Professional, polished, and comfortable interacting with executives, vendors, family members, and outside contacts.
• Ability to manage multiple priorities and remain calm when plans change unexpectedly.
• Strong technology skills, including Microsoft Office, Outlook, and calendar and communication platforms.
• Must be dependable, responsive, and comfortable with occasional flexibility outside of traditional business hours.
• Must be based in the Miami area and able to provide in-person support when needed.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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