Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support in Dallas, Texas. This Contract to permanent position is ideal for an experienced, detail-focused individual who can keep schedules organized, communications flowing, and business operations running smoothly. The person in this role will manage executive priorities, coordinate meetings and travel, and prepare accurate documentation with strong attention to detail.

Responsibilities:
• Manage complex calendars by scheduling appointments, coordinating meetings, and confirming room arrangements, materials, and logistics.
• Serve as a central point of contact for communications, directing messages and inquiries to the appropriate stakeholders in a timely and attentive manner.
• Create, edit, and distribute business documents such as reports, presentations, correspondence, and meeting materials with a high standard of accuracy.
• Maintain well-organized digital and paper filing systems so records remain current, accessible, and easy to retrieve.
• Enter and update information in databases, spreadsheets, and tracking logs while ensuring completeness and precision.
• Oversee incoming and outgoing mail, shipments, and deliveries, and monitor office supply inventory to support daily operations.
• Arrange business travel, build itineraries, and prepare expense documentation as needed.
• Support executive and team meetings by organizing agendas, recording key discussion points, and following up on action items.
• Assist with administrative finance tasks, including invoice support, purchase order coordination, and basic bookkeeping activities in partnership with accounting.

Qualifications:

• Experience providing administrative or executive support in a fast-paced, detail-oriented environment.
• Strong calendar management skills with the ability to handle changing priorities and multiple scheduling needs.
• Proven ability to coordinate travel arrangements, itineraries, and executive meetings efficiently.
• Excellent written and verbal communication skills with a detail-oriented and service-oriented approach.
• High level of accuracy in document preparation, data entry, and record maintenance.
• Proficiency with standard office software, including email, word processing, spreadsheets, and presentation tools.
• Strong organizational skills and the ability to manage confidential information with discretion.

Compensation

$30.00-$36.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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