Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team in Katy, Texas in a contract role with permanent potential. This position supports contract administration activities by coordinating documentation, tracking project records, and helping keep critical files current and accurate across several systems. The ideal candidate is organized, dependable, and comfortable working with project teams, spreadsheets, and insurance-related documentation in a fast-paced environment.

Responsibilities:
• Prepare new agreements and project modifications for setup by entering and organizing information across multiple business systems.
• Examine incoming contract materials to confirm all required details are complete before records are established for a project.
• Build and maintain well-structured digital and physical filing systems so contract documentation remains easy to access and audit-ready.
• Record updates in Excel-based tracking tools after project leadership completes required review and approval steps.
• Request project insurance documentation through the company’s external agent platform and monitor related submissions.
• Track renewals and maintain current certificates of insurance for active work as well as closed projects when needed.
• Partner with Project Managers and internal stakeholders to keep contract records aligned, accurate, and up to date.
• Support general administrative activities such as data entry, office coordination, and communication with internal and external contacts as needed.

Qualifications:

• High school diploma or equivalent is required; additional education in Business Administration, Construction Management, or a related area is preferred.
• 1–3 years of experience in administrative support, contract coordination, or project-based office operations.
• Previous exposure to contract documents, change orders, or project administration workflows is strongly preferred.
• Working knowledge of Microsoft Excel and confidence using multiple software applications in a daily work environment.
• Strong file management and recordkeeping skills with the ability to maintain precise and organized documentation.
• Experience handling insurance certificates or using insurance agent portals is a plus.
• Familiarity with construction-related systems such as Foundation, Procore, or similar platforms is advantageous.
• Excellent attention to detail, time management, communication, and follow-through in a deadline-driven setting.

Compensation

$26.60-$30.80 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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