Office Assistant (part-time)

We are looking for a part-time Office Assistant to support daily administrative operations in California. This contract opportunity with the potential for a long-term role is ideal for someone who brings strong attention to detail, empathy, and organizational skills to a public-facing office environment. The person in this role will help visitors, manage records, coordinate scheduling activities, and assist with clerical processes that keep the office running efficiently. Success in this position requires clear communication, attention to detail, and the ability to handle sensitive interactions with care and respect.

Responsibilities:
• Welcome visitors, respond to general questions, and provide helpful guidance in a courteous and attentive manner.
• Assist guests with locating property information and direct them to the appropriate resources or office contacts.
• Coordinate appointments, support burial scheduling, and communicate with funeral homes to help ensure timely arrangements.
• Prepare administrative documents such as customer agreements, payment-related paperwork, daily work orders, and burial documentation.
• Enter and update customer and decedent information in office databases while maintaining accurate digital and physical records.
• Organize filing systems, sort incoming mail, and complete proofreading and other routine clerical assignments as needed.
• Maintain a clean and orderly front office by straightening shared spaces, restocking forms, and monitoring supply levels.
• Track headstone deliveries and placements, follow up on missing markers, and communicate updates to customers appropriately.
• Participate in staff meetings and provide day-to-day administrative support across teams to help meet operational needs.

Qualifications:

• Previous experience in an office support, receptionist, or clerical role in a customer-facing environment.
• Strong verbal and written communication skills with the ability to interact compassionately and professionally with diverse individuals.
• Proficiency with common computer applications and data entry, along with the ability to learn internal databases and office systems quickly.
• Demonstrated accuracy when handling records, preparing documents, and managing detailed administrative tasks.
• Ability to balance multiple assignments, stay organized, and meet deadlines in a busy office setting.
• Experience answering inbound calls, scheduling appointments, and processing basic billing or payment-related documentation is preferred.
• Familiarity with CRM platforms, accounting-related systems, or similar administrative software is an advantage.

Compensation

$19.00-$22.00 Hourly

About Us

TalentMatch^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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