Client Services Assistant/Legal Support Specialist

We are looking for an experienced and service-oriented individual to support front-of-house operations and administrative workflows in our office. This position plays a key role in creating a welcoming experience for clients and visitors while helping attorneys and business teams stay organized and prepared. The ideal candidate is comfortable balancing reception responsibilities with detailed administrative work in a fast-paced legal or business services environment.

Responsibilities:
• Welcome clients, guests, and visitors, maintain visitor records, and ensure the reception area operates efficiently throughout the day.
• Manage incoming telephone traffic by answering calls promptly, directing inquiries to the appropriate contacts, and handling communications with care.
• Coordinate room reservations and meeting arrangements, including scheduling conference spaces and organizing catering, technology, and required materials.
• Assign workspace or office accommodations for visiting personnel and confirm all arrangements are prepared before arrival.
• Provide administrative support through preparation of expense documentation, payment-related requests, and business intake or matter-related materials.
• Assist with calendar coordination and travel planning to support attorneys or internal stakeholders with changing schedules and priorities.
• Prepare, review, and assemble documents, mailings, and presentation binders while maintaining accurate electronic files and organized records.
• Monitor details closely across high-volume tasks, helping ensure written materials, logistics, and administrative processes are completed accurately and on time.

Qualifications:

• At least 3 years of experience in a legal, client-focused services, or similarly client-facing office environment.
• Bachelor’s degree preferred, or an equivalent combination of education and relevant work experience.
• Demonstrated strength in administrative support, front-desk coordination, and office organization.
• Excellent written and verbal communication skills with a detail-focused and service-oriented approach.
• Ability to manage multiple priorities in a busy setting while maintaining accuracy and strong attention to detail.
• Solid proofreading skills and comfort handling documents that require precision and consistency.
• Experience coordinating meetings, visitor logistics, and office-related support tasks with minimal supervision.

Compensation

$75,000.00-$85,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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