Payroll Specialist

Duties include, but are not limited to:

This position involves frequent verbal, written and email correspondence with students and department faculty members. The successful candidate will:

· Manage HRIS Payroll System, including but not limited to entering data into the system for bi-weekly pay periods for 400+ full-time and part-time employees and 600+ student employees

· Process Payroll timely and accurately on a biweekly basis

· Maintain accurate payroll records for all employees including individual records on paid time off (PTO), FMLA, and other leaves of absence as well as special deductions including health care and retirement contributions

· Receive and respond to pay-related inquiries including questions related to pay practices and policies

· Review payroll data to ensure all corrections and changes have been made prior to the final calculation of payroll

· Maintain changes and corrections to employee tax withholdings and bank options

· Perform weekly, bi-weekly, monthly, quarterly and year-end payroll duties and create reports

· Enter, maintain, and prepare check requests for garnishments and various other deductions

· Stay up to date on payroll and employment laws to ensure compliance with tax code and applicable laws, providing recommendations to improve adherence and compliance where necessary

· Review quarterly and annual IRS and other returns and forms (e.g., W-2, W-3, 941, 1095-C), ensuring compliance with reporting regulations

· Maintain a standard of superior service to all customers, foster and maintain positive relationships and work collaboratively with faculty, staff, and students

· Manages job postings for the College ensuring the correct posting is up to date and removed timely

· Conducts background checks and follows up as needed

· Manages Campus Employment and Federal Work-study Program

· Oversight of HR/Payroll department student employees

· Processes New Hire Onboarding and Employee Offboarding

· Responsible for all employee files and contents with 100% accuracy

· Handles employment-related inquiries from applicants, employees, and supervisors

· Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance

· Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, payroll, and employment law

· Compile and produce data for compliance with regulatory reporting/audits

Qualifications:

Minimum Requirements:

· 3-5 years of experience processing payroll using automated payroll and accounting systems for a medium to large business

· Advanced level of proficiency in Microsoft Word and Excel and email applications

· Must possess characteristics of honesty, trustworthiness, and integrity

· Ability to prioritize workload and tasks to meet the needs and deadlines

· Ability to act with integrity, professionalism, and confidentiality

· Thorough knowledge of employment-related laws and regulations

· The successful candidate will show initiative, possess a strong attention to detail and be organized

· Proficient with Microsoft Office Suite or related software

· Associate degree in a related field or equivalent experience

· Experience using Paycor, Blackbaud Financial Edge or another robust, comprehensive SIS data system

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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