Front Desk Coordinator

We are looking for a Front Desk Coordinator to serve as the welcoming face of our office while keeping daily administrative operations running smoothly. This Long-term Contract position is ideal for someone who enjoys creating a well-organized office experience, supporting employees and visitors, and managing a wide range of front-office tasks with efficiency and care. The role combines customer-facing reception duties with hands-on coordination of office services, facilities support, and general administration.

Responsibilities:
• Welcome guests, employees, and service providers with a courteous and attentive approach while directing inquiries to the appropriate contacts.
• Oversee the appearance and daily readiness of the reception area to ensure an orderly and well-maintained office environment.
• Arrange meeting spaces, coordinate shared resource scheduling, and support requests for catering and office transportation needs.
• Handle document production tasks such as printing, scanning, and preparing oversized materials when required.
• Provide first-level assistance with common office equipment issues and help coordinate technology-related support requests.
• Monitor inventory levels for workplace supplies, place orders as needed, and keep essential materials stocked and organized.
• Sort incoming mail and packages, distribute deliveries promptly, and prepare outgoing shipments accurately.
• Log facility-related concerns, follow up on service requests, and communicate progress updates to employees and stakeholders.
• Assist with office gatherings, employee engagement activities, team projects, and a variety of administrative assignments.
• Maintain internal office information, update shared resources such as SharePoint, and complete occasional business-related errands as needed.

Qualifications:

• Prior experience in front desk support, office administration, reception, concierge service, or a similar customer-facing role.
• Strong verbal and written communication skills with the ability to interact professionally across all levels of the organization.
• Demonstrated ability to manage multiple priorities effectively in a busy office setting.
• Proficiency with Microsoft Office applications and confidence using general office systems and equipment.
• Experience handling multi-line phone systems, inbound calls, and day-to-day reception responsibilities.
• Comfortable troubleshooting basic issues with printers, scanners, scheduling tools, and other workplace technology.
• Highly dependable, organized, and attentive to detail, with the ability to work both independently and collaboratively.
• Notary Public certification is preferred, or willingness to obtain certification after joining the organization.

Compensation

$23.00-$25.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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