Human Resources (HR) Administrative Assistant

We are looking for a detail-oriented Human Resources (HR) Administrative Assistant to support daily HR operations in Honolulu, Hawaii. This Long-term Contract position offers the opportunity to contribute to a healthcare organization by coordinating records, assisting with employee-related administration, and helping maintain compliance across key HR processes. The ideal candidate brings strong organizational ability, sound judgment when handling confidential information, and a dependable approach to supporting both staff and department needs. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To learn more please call us at 808-531-0800.

Responsibilities:

• Support day-to-day administrative activities for the human resources team, ensuring documents, correspondence, and routine tasks are completed accurately and on time.

• Organize and maintain personnel documentation, including active and former employee files, employment eligibility records, training materials, and other required HR records.

• Update employee information within HR systems and ensure data changes are properly recorded and reflected in internal documentation.

• Prepare and review recurring compliance reports to help monitor staff credentials, required records, and HR-related tracking activities.

• Address questions from employees, applicants, and external contacts by providing timely assistance on general personnel-related matters.

• Coordinate employee health documentation and confirm required clearances for new hires, contract staff, interns, residents, contractors, and annual renewals.

• Submit internal support requests for technical issues affecting HR operations and follow through as needed to help resolve them.

• Assist with departmental logistics by refreshing internal HR content, ordering office materials, and providing backup support for payroll-related distribution.

• Deliver required respiratory protection instruction and complete mask fit testing for new and existing personnel in accordance with annual requirements.

Qualifications:

• Experience providing administrative support within a human resources environment, preferably in healthcare, hospital, or social assistance settings.
• Working knowledge of HR recordkeeping practices, personnel file maintenance, onboarding support, and employee documentation procedures.
• Familiarity with HRIS platforms and payroll or workforce systems, including experience with ADP TotalSource or similar applications.
• Ability to handle sensitive employee information with discretion while maintaining accuracy and strong attention to detail.
• Proficiency in Microsoft Office applications, including Excel, PowerPoint, and Word, for reporting, tracking, and document preparation.
• Strong written and verbal communication skills with the ability to respond professionally to internal and external inquiries.
• Comfortable managing multiple priorities, maintaining organized filing systems, and supporting compliance-driven administrative processes.

Compensation

$23.75-$27.50 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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