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Posted August 13, 2026

Admissions and Outreach Assistant

Villanova University
Villanova, Pennsylvania, United States 19085 Full Time
Reference: 286444182

Villanova University


Admissions and Outreach Assistant



Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ’s.

Position Information

Posting Number: 20260317V
Position Title: Admissions and Outreach Assistant
Posting Type Student
Hours/week: Up to 20 hours/week
Eligibility: Work study preferred but open to all students
Semester 2026-2027 Academic Year
Location Vasey Hall
Detailed Work Schedule
Number of positions: 1
Department: 576-Dean, Professional Studies
Contact Name: Paul Ballentine
Contact Phone/Extension: 610-519-4366
Position Summary Information

Job Description Summary:
The College of Professional Studies is Villanova’s academic home for adult and part-time learners pursuing degree completion, certificates, and continuing education. The Admissions and Outreach Student Worker provides day to day support across the CPS admissions and outreach teams. This role covers a range of responsibilities including: connecting with prospective students and CPS Partner Organizations, preparing materials for recruitment events, strategic communications, event planning, among others. It is a strong fit for a student exploring careers in sales, marketing, communications, or higher education, offering hands on experience with customer relationship management systems, event execution, and direct outreach to prospective students.
Requirements:
Key Responsibilities
Communications
  • Help set up communications tied to events, application deadlines, and other key dates
  • Audit website pages for accuracy and flag outdated content


Prospective Student Engagement
  • Assist with answering incoming phone calls
  • Connect with prospective students through inbound and outbound calls to answer questions and direct them to the right resources

Inventory and Collateral
  • Oversee admissions and outreach supplies, track quantities, and recommend when reorders are needed
  • Assemble application boxes and organize outgoing mailings

Event Support
  • Print name tags, organize and print event materials, and prepare packets for on and off campus events
  • Assist with logistics for on-campus events, including room reservations, food orders, and setup
  • Enter leads from events into Slate Trips, particularly during high volume periods when on the spot entry is not possible

Administrative Support
  • Serve as a liaison with the Bursar’s Office as needed for checks, monthly reporting, and vendor forms
  • Complete research assignments such as identifying partner organizations, developing outreach lists, and gathering contact information

Qualifications
  • Currently enrolled Villanova student in good standing
  • Interest in sales, marketing, communications, or a career in higher education
  • Comfortable speaking with prospective students by phone in a professional and welcoming manner
Additional Information:
Physical Demands Summary:
Wage Rate: $10 per hour
Posting Detail Information

Closing Date (11:59pm ET):
Open Until Filled No

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently a registered Villanova student?
    • Yes
    • No
  2. * Are you eligible for work study?
    • Yes
    • No
    • I don't know
  3. * Have you ever worked on campus before? If “Y”, what department and semester/year?

    (Open Ended Question)

  4. * What is your availability (days, times)?

    (Open Ended Question)

Optional Applicant Documents:

Required Documents
  1. Resume / Curriculum Vitae
Optional Documents
  1. Cover Letter / Letter of Interest
  2. Other Document




Equal employment opportunity, including veterans and individuals with disabilities.

PI286444182

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