People & Culture / Office Coordinator

Tidewater Barge Lines

Location: Human Resources (HR)
Department: Tidewater Barge Lines
Number of openings: Human Resources (HR)

THE JOB

Tidewater is looking for a People & Culture / Office Coordinator to join our team! This role will be a key resource for talent acquisition, onboarding, employee experience initiatives, and office operations to help create an engaged, productive workplace. The coordinator partners with employees, candidates, vendors, property management, and community organizations to support a positive employee experience, attract top talent, and maintain a professional, welcoming, and productive work environment. The ideal candidate is highly organized, detail-oriented, and skilled at managing competing priorities with professionalism and discretion.

Essential Functions:

People & Culture Support:

• Supports the People & Culture team by coordinating interviews, onboarding activities, new hire orientation, training records, and employee programs.

• Maintains HR records and data systems, ensuring confidentiality, compliance, and accurate recordkeeping.

• Provides administrative and operational support for employee communications, reporting, special projects, and other People & Culture initiatives.

Talent Management

• Coordinates and supports the full-cycle recruitment process for assigned positions, including sourcing, screening, scheduling, and candidate communications.

• Uses modern-day conventional and unconventional resources, such as online job boards, social media, career fairs, networking sites, and other channels to identify and source active and passive candidates. Creates and maintains target candidate list for difficult to fill positions and key roles.

• Establishes community relationships with agencies, schools, job service offices, and other organizations to generate sufficient qualified applicants to fill positions in a timely manner.

Employee Engagement & Internal Communications:

• Assists with the planning, coordination, and execution of employee engagement programs, recognition initiatives, and company-sponsored events.

• Create visually engaging communications using Canva and other programs to develop and distribute internal communications, newsletters, announcements, and updates supporting employee engagement and organizational awareness.

Administrative Support:

• Serves as the primary point of contact for the office; welcoming visitors with professionalism while maintaining visitor logs and records.

• Responsible for office administrative efforts such as overseeing incoming/outgoing mail, maintaining company directories and distribution lists, preparing conference rooms for events and meetings ensuring all accommodations are provided, and has a working knowledge of office equipment, including multifunction printers, copiers, scanners, postage machines, and other office technology.

Facilities, Office Services & Inventory Management:

• Coordinates office repair requests with property management and vendors.

• Maintains office organization and cleanliness for general areas including lunchroom offerings and procuring office supplies.

• Supports the ordering, inventory, and sales tracking for the employee store, including assisting managers with special orders.

TRAITS FOR SUCCESS

• Positive, professional, and approachable demeanor.

• Highly Organized with exceptional attention to detail.

• Dependable, accountable, and self-motivated.

• Passionate for creating a positive employee experience.

• Adaptable and flexible in response to changing business needs and priorities.

• Resourceful and proactive, with the ability to anticipate needs and take initiative.

• Strong relationship-builder who fosters collaboration and trust.

• Discreet and trustworthy when handling confidential information.

• creative thinker with an eye for engaging communications and employee programs.

• Enthusiastic ambassador of the organization's culture, values, and employee experience.

PAY AND BENEFITS

• Position Hiring Range: $26.00 - $30.00/hour (depending on experience and qualifications)

• Bonus Potential
• Healthcare benefits including medical, vision, dental, and prescriptions with low deductibles and copays. Company pays 91% of premiums for the employee and family.
• Flexible Spending Account
• 401(k) with 6% company match
• 3% Profit Sharing Plan
• Sick and vacation accrued per paycheck
• Nine paid holidays and one floating holiday
• Educational Assistance Program
• Company paid Long-Term Disability and Life & Accidental Death and Dismemberment Insurance

THE CATCH

• High school diploma or equivalent required; Associate degree in Human Resources, Business Administration, Communications, or a related field preferred.

• Minimum of two years’ administrative, recruiting, HR support, or office coordination experience or a combination of equivalent education and experience.

• Basic knowledge or interest in the human resources field preferred.

• Experience using Canva graphic design software desired.

• Strong communication and interpersonal skills with the ability to build effective working relationships, influence positive outcomes, resolve problems, and interact professionally with employees at all levels of the organization.

• Working knowledge of Microsoft Office Suite with intermediate skills in Word, Excel, and Outlook.

• Excellent organizational, multi-tasking, and project management skills with the ability to self-direct and prioritize goals and objectives with attention to detail.

• Demonstrated customer service orientation with the ability to maintain a professional, courteous, and responsive approach when interacting with internal and external stakeholders.

• Ability to maintain the confidentiality of all sensitive communications.

• Must be flexible and adaptable to changing roles and responsibilities.

• Must maintain a current, valid driver’s license and an insurable driving record to operate company owned vehicles.

• All employment offers are contingent on the successful completion of a pre-employment drug screen and criminal background check.

• This position requires access to confidential employee information. To maintain objectivity and confidentiality, applicants with immediate family members currently employed by Tidewater are not eligible for consideration.

THE COMPNAY - Connecting Customers to Local, Regional and Global Markets

Founded in 1932, Tidewater has evolved into a multi-commodity transportation and terminal company serving the diverse and evolving transportation needs of the Pacific Northwest, Canada and beyond. Headquartered in Vancouver, Washington, Tidewater operates the largest barge transportation and terminal network on the Columbia-Snake River system.

*Position open until sufficient applications are received

“The characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties that may be required for this position. Additional duties are performed by the individuals currently holding this or similar positions and additional duties may be assigned.

Tidewater is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran, qualified individual with a disability or protected class.”

Equal employment opportunity, including veterans and individuals with disabilities.

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