Receptionist/ Front Desk

We are looking for a detail-oriented Receptionist/Front Desk team member to support administrative and outreach activities for a contract position based in Poway, California. This role serves as a welcoming first point of contact while also assisting with event coordination, communication, and record management. The ideal candidate is organized, service-oriented, and comfortable working with community partners, internal teams, and program participants in a fast-paced environment.

Responsibilities:
• Welcome visitors, answer incoming calls, and provide front desk assistance while ensuring a welcoming and helpful experience for guests, staff, and external partners.
• Support outreach and recruitment efforts by helping organize orientations, job fairs, presentations, and other onsite or community-based events.
• Prepare and distribute promotional and informational materials, including flyers, mailings, advertisements, and related documentation for target audiences.
• Build and maintain collaborative relationships with schools, community organizations, career centers, and public agencies to expand awareness of training opportunities.
• Coordinate tours of the training facility for individuals and groups interested in learning more about available programs.
• Maintain accurate files and records by organizing documents, creating new folders for participants and instructors, and preparing materials for audit review.
• Assist workforce development leadership and staff with special assignments, administrative tasks, and day-to-day program support as needed.
• Partner with marketing contacts to help develop social media and outreach content that strengthens visibility across recruitment channels.
• Contribute to outreach initiatives that highlight modern construction technology and promote innovative training pathways to prospective applicants.

Qualifications:

• Previous experience in a receptionist, front desk, administrative, or coordinator role.
• Strong customer service skills with the ability to communicate professionally by phone, email, and in person.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage scheduling, appointments, data entry, and multiple priorities with strong attention to detail.
• Comfortable handling inbound and outbound calls while maintaining accurate and timely communication.
• Strong organizational skills and the ability to maintain confidential files and documentation.
• Ability to work effectively with diverse groups, including students, community partners, employers, and internal staff.

Compensation

$21.38-$24.75 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.