Executive Assistant

We are looking for an experienced and resourceful Executive Assistant to support day-to-day executive operations in Nashville, Tennessee. This contract opportunity is ideal for someone who thrives in a fast-paced environment, communicates with warmth and clarity, and enjoys being a trusted partner in both administrative and business support functions. The role offers a blend of executive scheduling, travel coordination, client-facing interaction, and creative support across marketing, recruiting, and lead generation activities.

Responsibilities:

• Manage complex calendars, schedule appointments, and ensure executives are prepared for internal and external meetings.

• Arrange business travel, including itineraries, lodging, transportation, and related logistics, while keeping plans organized and up to date.

• Welcome clients and guests with a courteous, attentive approach that creates a positive and welcoming experience.

• Support marketing efforts by creating or updating visual and digital content using Canva and contributing to social media activity.

• Assist with lead generation initiatives by reaching out to contacts, maintaining follow-up activity, and updating information within the CRM system.

• Provide recruiting support by reviewing resumes, identifying potential candidates, and helping monitor applicant pipelines from platforms.

• Prepare meeting materials, coordinate executive meeting details, and help keep priorities on track across multiple workstreams.

• Contribute to business growth initiatives by handling a mix of administrative, creative, and coordination tasks as needs evolve.

Qualifications:

• Prior experience in an Executive Assistant or similar high-level administrative support role.

• Proficiency with Google Workspace, including tools used for scheduling, communication, and document management.

• Experience using Canva and supporting social media or marketing-related projects.

• Comfortable with lead generation activities, client outreach, and maintaining records in a CRM database.

• Ability to review resumes and assist with recruiting coordination in a detail-focused business setting.

• Excellent interpersonal skills with a welcoming, thoughtful, and highly experienced presence.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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