Administrative Assistant / Front Desk Coordinator

We are looking for an experienced and dependable Administrative Assistant / Front Desk Coordinator to help create an organized, welcoming office environment. This position supports daily front desk activities while providing administrative assistance that keeps teams, meetings, and office operations moving efficiently. The ideal candidate brings strong communication skills, excellent judgment, and a service-oriented approach to working with employees, visitors, and external partners.

Responsibilities:
• Welcome visitors, clients, and vendors courteously, ensuring each person is assisted promptly and directed to the appropriate contact or meeting area.
• Oversee reception operations by managing the front desk, answering incoming calls, and maintaining a tidy, well-organized common area.
• Schedule appointments, coordinate calendars, and assist with meeting arrangements to support smooth day-to-day office activity.
• Organize paper and digital records, including scanning, filing, and maintaining accurate document storage systems.
• Process incoming and outgoing mail, packages, and courier deliveries while tracking shipments as needed.
• Monitor inventory for office, printer, and copier supplies and place orders to keep the workplace fully stocked.
• Help plan employee lunches, office gatherings, and special events, while also supporting conference and trade show logistics such as vendor coordination and shipment preparation.
• Prepare and format presentations, proposal materials, and other business documents, and provide administrative support to multiple departments when needed.

Qualifications:

• High school diploma or equivalent required.
• At least 3 years of experience in administrative support, reception, or office coordination roles.
• Demonstrated ability to manage multiple priorities with strong organization and time-management skills.
• Proficiency in Microsoft Word and Microsoft Outlook required.
• Working knowledge of Microsoft Excel and PowerPoint preferred.
• Strong verbal and written communication skills with a detail-oriented, customer-focused approach.
• Reliable work history that reflects consistency, accountability, and commitment in previous positions.

Compensation

$54,000.00-$56,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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