Bookkeeper

Bookkeeper / Office Assistant

Location: East Boca Raton, FL

Employment Type: Full-Time

About the Opportunity

A private family office is seeking a highly organized and trustworthy Bookkeeper / Office Assistant to support day-to-day financial, administrative, and operational activities. This individual will play a key role in maintaining accurate financial records, supporting leadership, coordinating vendors, and ensuring the smooth operation of a fast-paced, high-touch environment.

This position is ideal for a detail-oriented professional who enjoys a blend of bookkeeping and administrative responsibilities and takes pride in providing exceptional service with complete discretion.

Key Responsibilities

Bookkeeping

• Process invoices, bills, and vendor payments while maintaining organized supporting documentation.
• Enter financial transactions into QuickBooks and maintain accurate records.
• Reconcile credit card accounts and track expenditures.
• Monitor recurring expenses, service contracts, memberships, and renewals.
• Prepare expense reports, budgets, and tracking schedules using Excel.
• Maintain petty cash records and reconcile receipts.

Office Administration

• Provide administrative support to senior leadership and family office staff.
• Organize and maintain digital and physical records, asset inventories, manuals, contracts, warranties, and contact databases.
• Coordinate travel arrangements, reservations, and appointments.
• Schedule and manage virtual meetings via Teams or Zoom.
• Assist with special projects, operational initiatives, and general office support.
• Run occasional local errands as needed.

Qualifications:

• Qualifications

• 5+ years of bookkeeping experience with QuickBooks.
• Strong proficiency in Microsoft Excel, Word, and Outlook.
• Excellent written and verbal communication skills with strong business etiquette.
• Comfortable using technology, mobile devices, and a variety of business applications.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Valid driver's license and reliable transportation.

Desired Attributes

• Professional, calm, and polished demeanor.
• High level of integrity and discretion when handling confidential information.
• Strong organizational and follow-through skills.
• Resourceful problem solver with a proactive approach.
• Positive attitude and collaborative mindset.
• Ability to thrive in a close-knit, team-oriented environment.

What We Offer

• Opportunity to work within a stable and professional private family office environment.
• Collaborative and supportive team culture.
• Varied and engaging responsibilities with exposure to both financial and operational functions.
• Long-term opportunity with a highly respected organization.

Qualified candidates who enjoy bookkeeping, administration, organization, and providing exceptional support are encouraged to apply.

Compensation

$60,000.00-$70,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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